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Reports to: Executive Director

General Work Experience: 1-3 years of office management, project coordination and/or event coordination experience, preferably in a nonprofit organizational environment.

Education: Associate’s or Bachelor’s degree preferred.

Description: The Vermont Sustainable Jobs Fund is a nonprofit organization that nurtures the economic prosperity, ecological health, and social connectivity of people, businesses, organizations and communities in Vermont for the benefit and well-being of all who live here. We work to create an organizational culture where people feel valued, are energized, have fun and can generate innovative and forward-thinking solutions to our shared challenges.

Responsible for the oversight of all office and administrative functions including, development and coordination of efficient operating systems, organization-wide database management, and meeting support. Supports all Directors with their administrative and logistical needs, including scheduling meetings. Supports the Executive Director in servicing the Board of Directors.

Responsible for assisting Directors and the Executive Director with program related and special events logistics, including the annual Farm to Plate Network Gathering and Leadership Retreat, the Vermont Forest Industry Summit, DeltaClimeVT on-site meeting logistics and receptions, and annual Staff and Board of Directors Retreats and special meetings.

Responsible for accomplishing special projects that assist the organization as a whole, as assigned. This employee will also participate in a range of strategic planning activities and internal operational initiatives and will report to the Executive Director.

Roles & Responsibilities:

Office Management

  • Support the development and maintenance of efficient internal organizational systems and maintain a suite of standard operating procedures.
  • Provide administrative support to Directors, Executive Director, and Flex Fund President, as requested.
  • Manage files and provide support for correspondence, scheduling, minute taking at the Board meeting and other tasks, as assigned by the Executive Director.
  • Coordinate travel, hotel, and conference registrations, as requested.
  • Expand, update and maintain VSJF’s contact management systems (e.g., NetSuite, Constant Contact, list servs, etc.).
  • Respond to general phone and email inquiries and greet visitors to our office.
  • Research, price, and purchase office supplies, as needed.
  • Serve as liaison to IT vendor who maintains phone and computer systems.
  • Assist with general administrative tasks, as assigned.

Event Coordination

  • Provide coordination services for special projects and events, as assigned (e.g., Forest Industry Network Summit, Farm to Plate Gathering, DeltaClimeVT reception, forest industry meet-ups, etc.).
  • Support Executive Director, as needed, to coordinate logistics for professional development workshops, retreats and other team building meetings and events.

Special Projects

  • Support Directors with basic website updates and some social media posts, as assigned.
  • Organize staff outings and birthday recognitions.
  • Assist with on-boarding of new staff, in collaboration with other key staff.
  • Complete special administrative projects, as assigned.

Excellence in this Position:

(A picture of what excellence in this position looks like, including individual components, results, and impact on the organization)

  • Individual is responsive to requests and can anticipate needs.
  • Problem-solving is proactive; the individual seeks out opportunities to improve organizational efficiency and effectiveness.
  • Tasks are performed with a high degree of accuracy and attention to detail.
  • Provides a high-quality customer service experience for internal and external customers.
  • Creates an inviting and welcoming environment for employees and visitors to the office.
  • Ultimately the individual creates a thorough and consistent operating environment that makes other staffs’ jobs easier; as a result, staff members and business coaches have confidence in VSJF’s functioning.

Qualifications:

  • Excellent and demonstrated organizational skills and keen attention to accuracy and detail.
  • Demonstrated experience creating/maintaining efficient organizational systems.
  • Strong written and oral communication skills.
  • Strong customer service and proactive outreach skills.
  • Highly developed, demonstrated, collaborative project coordination skills.
  • Ability to effectively and efficiently handle multiple, simultaneous tasks along with project coordination.
  • Demonstrated experience in organizing and coordinating meetings and special events.
  • Demonstrated planning, administrative, analytical and organizational skills.
  • Strong aptitude in using Microsoft Office suite, website content management, database management (e.g., NetSuite), social media technology (e.g., Constant Contact), Survey Monkey and/or Google Forms, and Doodle poll administration.
  • Ability to use Adobe InDesign Suite a plus.
  • Team player, sense of humor, and positive can-do attitude; self-motivated with the ability to take initiative without direction.
  • Ability to engage in independent and group problem-solving.
  • Ability to project a professional telephone and personal presence.
  • Mission-driven interest in VSJF’s designated economic sectors and services.
  • A desire to grow within this long-term administrative role.
  • Personally driven to make a difference.

This is a full-time, exempt position. Salary will be commensurate with experience and available funding, within the range of $47,000-$52,000/year. Employee health and dental insurance, paid holidays and combined time, plus up to 3% SIMPLE IRA retirement contribution. Position will be a combination of in-office and remote work.

VSJF is an equal opportunity employer that is committed to diversity, equity, inclusion and a strong sense of belonging in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. VSJF makes hiring decisions based solely on qualifications, merit, and organization needs at the time.

To apply, send cover letter and resume to the Executive Director, Ellen Kahler, at jobs@vsjf.org by 5pm on 5/13/22.

NO PHONE CALLS PLEASE

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Reports to: Executive Director

General Work Experience: Prefer 3-5 years of work experience in grant writing and management and/or fundraising/development in the non-profit field.

Education: Bachelor’s degree in communications, business, fundraising or other related field of study, or equivalent education and experience.

Description: The Vermont Sustainable Jobs Fund is a nonprofit organization that nurtures the economic prosperity, ecological health, and social connectivity of people, businesses, organizations and communities in Vermont for the benefit and well-being of all who live here.

VSJF is hiring a Grants and Fund Development Manager, who will be responsible for grants management and major donor relationship development to support VSJF’s mission. The Grants and Fund Development Manager will be responsible for executing VSJF’s annual grants management cycle, maintaining key metrics related to grant deliverables, and implementing an annual major gift solicitation. The VSJF is fortunate to have a diverse funding base of support, from state, federal and foundation grants, fees for service, contributions, corporate sponsorships, and event income.

This position is responsible for researching and identifying funding opportunities, and collaborating with the Executive Director to develop and implement an annual major gift solicitation to raise at least $100,000 per year. This position is responsible for meeting annual fundraising goals across multiple channels, coordinating applications, as well as tracking and reporting of grant-related outcomes. The position will collaborate with VSJF staff to forward the organization’s work with a passion for our mission.

This is an exempt, full-time position, reporting to the Executive Director. Salary will be commensurate with experience and available funding, within the range of $65,000-$75,000/year. Employee health and dental insurance, paid holidays and combined time, plus up to 3% SIMPLE IRA retirement contribution. Position will be a combination of in-office and remote work.

Roles & Responsibilities:

Grants Management

  • Researches and identifies funding opportunities.
  • Leads the writing of the funding applications narrative.
  • Leads budget development for the application.
  • Assembles all grant application supplemental documents.
  • Works with the relevant Program Director to write interim and final report narratives and submits to funder.
  • Requests interim and final financial reports from Finance team and submits to funder.
  • Project manages outcomes/metrics collection which can then be used in various funding proposals and reports.

Major Donor Development & Discovery Fund Donors

  • Works with Executive Director to establish fundraising objectives for the organization, setting one year, five year, and longer-term goals.
  • Cultivates relationships with these potential donors.
  • Identify dollar amount to raise as part of an end of year “campaign.”
  • Prepares Case Statement connected to the campaign.
  • Produces relevant and informative fundraising literature for distribution to potential donors.
  • Collaboratively develops the “ask approach” for each potential donor and takes steps necessary to secure conversations with the Executive Director to make the ask.
  • Performs all tasks involved with actually securing the funds and sending follow up thank you letter.
  • Supports donor relations in partnership with the Executive Director.
  • Works with Communications Director to drive identified smaller donors to VSJF donations page on websit.
  • Works with the Communications Director on website copy to support fundraising needs.

Other Responsibilities

  • Writes the VSJF Annual Report, in collaboration with VSJF Team.
  • Coordinates tracking and reporting of grant-related outcomes.
  • Promotes, enhances, and protects brand reputation of VSJF.
  • Collaborates with VSJF staff to forward the organization’s work and mission.
  • Represents VSJF at meetings and conferences, as needed.

Excellence in this Position:

(A picture of what excellence in this position looks like, including individual components, results, and impact on the organization)

  • Meets annual fundraising goals across multiple funding channels.
  • Secures new-to-VSJF multi-year program specific funds.
  • Develops and maintains annual major gift campaign which grows general operating support funds to at least $100,000/yr.
  • Is a self-motivated and organized team player, with a passion for VSJF’s mission.

Qualifications:

  • Excellent written and oral communication skills.
  • Strong attention to detail and time management to meet grant related deadlines.
  • Demonstrated success at writing and obtaining foundation, state and/or federal grants and preparing associated reports.
  • Knowledge of and experience in developing/maintaining a major gift campaign and stewarding major donor relationships.
  • Strong computer skills in Microsoft Office Suite such as PowerPoint, Word, and Excel as well as Contact Management Systems (e.g., NetSuite).
  • Excellent organizational and critical thinking skills.
  • Proficient data and file management skills.
  • Ability to represent the organization effectively at meetings and conferences and at other public engagements.
  • Some knowledge of VSJF primary areas of focus (i.e., food system, forest products, waste management, renewable energy, and environmental technology sectors).
  • Adobe InDesign, photography and video creation skills a plus.
  • Demonstrated planning, analytical and organizational skills.
  • Team player, sense of humor, and positive can-do attitude; self-motivated with the ability to take initiative without direction.
  • A desire to grow within this long-term management role.
  • Ability to engage in independent and group problem-solving.
  • Mission-driven interest in VSJF’s designated economic sectors and services.
  • Personally driven to make a difference.

VSJF is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. VSJF makes hiring decisions based solely on qualifications, merit, and organization needs at the time.

To apply, send cover letter and resume to the Executive Director, Ellen Kahler, at jobs@vsjf.org by 5pm on 5/23/22.

NO PHONE CALLS PLEASE

***

Thank you for your interest in employment opportunities at the Vermont Sustainable Jobs Fund. Currently we are seeking an Office Manager and Events Coordinator and a Grants and Fund Development Manager (positions listed above). If you are seeking employment and this job does not fit your search criteria, there are many services and websites in Vermont to help people find available jobs. Often, business trade associations, businesses, and organizations have job postings on their website.

We encourage job seekers to visit the following websites: